2.3 Preparing materials How to prepare a fact file A , or , is a chart including a list of information aimed at providing essential information in a simple and concise way. The layout is simple, often organised in charts or paragraphs sometimes with clear titles. fact file fact sheet Fact files are usually part of a tourist product, and they are frequently used: to introduce general information about a city or a tourist region in a brochure; to sum up the main features of a tourist product (sightseeing tours, excursions); to point out details of a tour, for example what is included, accommodation, prices, etc. Writing a fact file of cities or tourist regions Location - In the north of… / Overlooking… / At the foot of… / Surrounded by… / It borders with… Time zones - One hour ahead/behind GMT Population / Area - … inhabitants / … tourists every year / … sq km 2 Climate / When to go - Temperate/continental… climate / Region of climatic diversity Cities - List of names with short useful information: location and main attractions Airports / Railway and coach stations - Location and connections Dialling code / Currency - 00… / €, $, … Contacts - Useful websites, e-mails, telephone numbers Writing a fact file for sightseeing / excursions Means of transport - Double-decker bus / Air-conditioned coach / Panoramic deluxe coach Departure and arrival - Departure from… / The tour ends in/at… Duration / Frequency - The trip lasts 2 hours / 3-hour excursion / Half-day trip in… - Daily runs at 10.00 and 13.00… / The excursion is operated all year round… Prices and Reductions / Tickets - Adult fare / 50% reduction for children, seniors, families and students… - Tickets can be bought online/on board / Ticket validity: 24 hours… What is included / not included - Included: English speaking guide / Audio guides in… languages / Lunch - Not included: personal extras / tips / insurance Accessibility - Wheelchairs are welcome Useful information - Clothing: comfortable/warm clothes and shoes… - Advisable: sunglasses, sun hat, gloves, scarf, winter hat… Writing a fact file for tours Means of transport - Panoramic coach / Low-cost flights to and from… / High-speed trains to… from… Accommodation / Meal basis - 3/4-star hotel centrally located / 1 double room / Half board treatment (breakfast and dinner) / Welcome dinner (day 1) / Lunch (day 3) What is included / not included - Included: tour leader assistance, English speaking local guides, entrance fees, activities as mentioned in the programme - Not included: drinks, tips, insurance, visa fees, lunches Prices and reductions - €… per person on double occupancy / 25% reduction for children aged 2-12 and for seniors over 65 / +30% for single rooms / no charge for children under 2 Useful information - Climate: Rainy/cold/warm / Hot/cold winters/summers / Quite hot/cold all year round - Accessible to people with reduced mobility / Wear winter/light clothes and trainers GLOSSARY : : : : : : : : : to aim at finalizzare to border confinare con compulsory obbligatorio double-decker bus autobus a due piani fare tariffa to point out evidenziare run corsa sq km (square kilometres) chilometri quadrati to sum up riassumere