2.3 Preparing materials How to prepare a fact file A fact file, or fact sheet, is a chart including a list of information aimed at providing essential information in a simple and concise way. The layout is simple, often organised in charts or paragraphs sometimes with clear titles. Fact files are usually part of a tourist product, and they are frequently used: to introduce general information about a city or a tourist region in a brochure; to sum up the main features of a tourist product (sightseeing tours, excursions); to point out details of a tour, for example what is included, accommodation, prices, etc. Writing a fact file of cities or tourist regions Location In the north of / Overlooking / At the foot of / Surrounded by / It borders with Time zones One hour ahead/behind GMT Population / Area inhabitants / tourists every year / sq km Climate / When to go Temperate/continental climate / Region of climatic diversity Cities List of names with short useful information: location and main attractions Airports / Railway and coach stations Location and connections Dialling code / Currency 00 / , $, £ Contacts Useful websites, e-mails, telephone numbers Writing a fact file for sightseeing / excursions to aim at: finalizzare to border: confinare compulsory: obbligatorio double-decker bus: autobus a due piani dialling code: prefisso fare: tariffa to point out: evidenziare run: corsa sq km (square kilometres): chilometri quadrati to sum up: riassumere 142 Means of transport Double-decker bus / Air-conditioned coach / Panoramic deluxe coach Departure and arrival Departure from / The tour ends in/at... Duration / Frequency The trip lasts 2 hours / 3-hour excursion / Half-day trip in Daily runs at 10.00 and 13.00 / The excursion is operated all year round Prices and Reductions / Tickets Adult fare / 50% reduction for children, seniors, families and students Tickets can be bought online/on board / Ticket validity: 24 hours What is included / not included Included: English speaking guide / Audio guides in languages / Lunch Not included: personal extras / tips / insurance Accessibility Wheelchairs are welcome Useful information Clothing: comfortable/warm clothes and shoes Advisable: sunglasses, sun hat, gloves, scarf, winter hat Writing a fact file for tours Means of transport Panoramic coach / Low-cost flights to and from / High-speed trains to from Accommodation / Meal basis 3/4-star hotel centrally located / In double room / Half board treatment (breakfast What is included / not included Included: tour leader assistance, English speaking local guides, entrance fees, and dinner) / Welcome dinner (day 1) / Lunch (day 3) activities as mentioned in the programme Not included: drinks, tips, insurance, visa fees, lunches Prices and reductions per person on double occupancy / 25% reduction for children aged 2-12 and for Useful information Climate: Rainy/cold/warm / Hot/cool winters/summers / Quite cold/hot all year round / seniors over 65 / +30% for single rooms / no charge for children under 2 Accessible to people with reduced mobility / Wear winter/light clothes and trainers